Privacy Policy
This Privacy Policy explains how Prospect Athlete, operated by Ranch Sports Digital LLC ("we," "us," or "our"), collects, uses, stores, and protects information when you use our mobile application and related services (the "App"). By using the App, you agree to the practices described in this policy.
1. Information We Collect
1.1 Information You Provide Directly
- Email address (used to create and access your account)
- Player profile: sport, position, graduation year, state/region, division target, handedness
- Academic profile: GPA (unweighted and/or weighted), SAT/ACT scores, core course count — all optional
- Athletic metrics: performance data you enter, including source (PBR, Perfect Game, GameChanger, self-reported, coach-measured) and date
- Coach outreach log: names, email addresses, contact dates, and notes related to coaches you choose to contact through the App
- Player name (optional — used for display within the App only)
1.2 Information Collected Automatically
- Basic usage data such as screens viewed and features used, collected to improve the App
- Device type and operating system version
- We do not collect precise GPS location, biometric data, or health records
1.3 Information We Do Not Collect
- We do not collect your home address, phone number, or government ID
- We do not collect or store credit card or bank account information — all payments are processed by Apple
- We do not access your contacts, camera, microphone, or photo library unless you explicitly grant permission for a specific feature
2. How We Use Your Information
We use the information we collect to:
- Create and maintain your account
- Provide personalized school match recommendations, recruiting timeline content, and division projections based on your profile
- Display coaching staff contact information for schools you are researching
- Track your coach outreach activity within the App
- Process and manage your subscription (through Apple)
- Send transactional communications (e.g., account confirmation, password reset)
- Improve the App's features and content
- Comply with legal obligations
We do not sell your personal information to third parties. We do not use your information for targeted advertising.
3. How We Share Your Information
3.1 Service Providers
We use the following third-party services to operate the App. These providers process your data only on our behalf and under our instructions:
- Supabase — database, authentication, and storage
- Apple App Store — subscription billing and app distribution
- Expo / EAS — app build and over-the-air updates (no personal data shared)
3.2 Legal Disclosure
We may disclose your information if required by law, court order, or government authority, or to protect the rights, safety, or property of our users or the public.
3.3 Business Transfers
If Ranch Sports Digital LLC is acquired, merged, or its assets are transferred, your information may be transferred to the successor entity. We will notify you of any such change via the email address on your account.
4. Children's Privacy
The App is intended for use by student-athletes age 13 and older, and their parents or guardians. We do not knowingly collect personal information from children under the age of 13 without verifiable parental consent. If you are a parent or guardian creating an account on behalf of a child under 13, please contact us at RanchSportsDigital@gmail.com before doing so. If we learn that we have collected personal information from a child under 13 without parental consent, we will delete that information promptly.
5. Data Retention
We retain your account and profile data for as long as your account is active. If you delete your account, we will delete your personal data within 30 days, except where we are required to retain it for legal or compliance purposes. Coach outreach log data is retained as part of your account and is deleted when your account is deleted.
6. Data Security
We use industry-standard security practices to protect your information, including encrypted connections (TLS), secure database storage via Supabase (SOC 2 Type II certified), and role-based access controls. No method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your data and will notify you promptly in the event of a breach affecting your information, as required by applicable law.
7. Your Rights & Choices
7.1 Access & Correction
You may update your profile and account information at any time within the App. To request a copy of the data we hold about you, contact us at RanchSportsDigital@gmail.com.
7.2 Deletion
You may delete your account at any time through the App settings. Upon deletion, your personal data will be removed from our systems within 30 days.
7.3 California Residents (CCPA)
If you are a California resident, you have the right to: know what personal information we collect and how it is used; request deletion of your personal information; opt out of the sale of your personal information (we do not sell your data); and not be discriminated against for exercising your rights. To exercise these rights, contact us at RanchSportsDigital@gmail.com. We will respond within 45 days as required by law.
8. Affiliate Disclosure
The App's Gear section contains links to Baseline Sports (baselinesports.us). We have an affiliate relationship with Baseline Sports and may earn a commission on purchases made through these links at no additional cost to you. This is disclosed in the App's Gear section.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy in the App and updating the effective date above. Your continued use of the App after changes are posted constitutes acceptance of the updated policy.